D7.9: Reporting to the SCIS System (4)

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The deliverable 7.9, Reporting to the SCIS System (4), was submitted by Future Analytics Consulting (FAC) in October 2020. The executive summary of the deliverable is available below and the full deliverable at the end for download:

”This report, Deliverable 7.9: Reporting to the SCIS (4), is part of a series of bi-annual reports and is the fourth iteration in the series, being the subsequent revision of the previous version, Deliverable 7.7: Reporting to the SCIS (3) submitted in Month 18 of the +CityxChange project. This deliverable provides an overview of the work done in Work Package (WP) 7 related to the capturing and modelling of project data that is reported to the purpose-built +CityxChange Monitoring and Evaluation Reporting Tool (MERT) and the European Smart Cities Information System (SCIS) Self-Reporting Tool (SRT). The Key Performance Indicator (KPI) framework set out in Deliverable 7.1: Approach and Methodology for Monitoring and Evaluation are used as the basis from which KPI performance is assessed, providing all the necessary prescriptions in the calculation of each KPI. As the project and interventions have evolved over the last two years, and data formats, frequency, and variables have become more apparent, some of the KPI calculations have had to be refined and adjusted. The refinements of these KPI calculations feed into the development and updating of the MERT, which is the main platform for the collection, processing and dissemination of KPI data for all 33 KPIs. While the first prototype of the MERT was launched in M12, it has since undergone a number of refinements and adjustments to front- and back-end processes in an effort to deliver a more efficient and functional tool. Planned work on the MERT will include its ability to capture KPI/data owners’ qualitative commentary on submitted data, adjustment of layout and design to improve the user interface, and the setup of APIs to enable automated data sharing to the MERT.

Despite the relative lack of actual monitoring data at the early stages of the project, data has been submitted to the MERT for 12 KPIs, with a total of 18 KPIs reporting measurements as of Month 24, subject to pending refinements of the calculation method. With six out of seven KPIs recording, a total of 14 data entries, the Integrated Planning and Design KPI theme (KPIs 1 – 7) has the highest overall average performance at 24%, compared to KPIs in the CommunityxChange (23%) and Common Energy Market (10%) themes. As it stands, no KPI data has yet been reported to the MERT in the categories that align with the SCIS SRT data capturing requirements and can therefore not be reported to the SCIS. Other KPIs that potentially can report to the SCIS do not have actual monitoring data as yet. Once it is clear what data is available and how it will be used in the calculation of a KPI, the KPI/data owners and WP7 will collaborate to determine whether it aligns with the SRT requirements and how it will be calculated in the MERT and SCIS.

Although the COVID-19 pandemic has restricted physical engagement with stakeholders and curtailed the implementation of interventions, engagement has intensified using various online platforms, with every effort being made to collaborate with project partners where needed. WP7 will continue to liaise with partners to address the reporting of KPI data to the MERT and the SCIS”

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